Embracing the Digital Frontier: Emojot’s VMS in the Heart of the Smart Factory Revolution

The Smart Factory Revolution

The concept of Smart Factories has gained significant traction globally, driven by the increasing adoption of Industry 4.0 technologies. According to Deloitte, by 2025, the global market for smart manufacturing is expected to reach $480 billion. Smart Factories, characterized by their integration of advanced technologies such as IoT, AI, and robotics, promise increased productivity, reduced waste, and enhanced adaptability. They are at the forefront of the transformation towards a sustainable, intelligent, and connected future for industries worldwide.

Digitization, which serves as the foundation for “Smart Factories,” can significantly curtail resource consumption, energy usage, and waste generation. A joint study by the World Economic Forum and Boston Consulting Group discovered that by embracing digital technologies, industries can diminish carbon emissions by 15% and water consumption by 20%. In line with their vision of establishing efficient, secure, and environmentally conscious Smart Factories, a prominent apparel manufacturer in South Asia partnered with Emojot to roll out a state-of-the-art Visitor Management System (VMS) across their facilities

The Need for Change: Challenges in the Traditional Visitor Process

With a diverse range of visitors, seamless and real-time tracking is crucial for maintaining confidentiality and security at client facilities. The manual logbook process was time-consuming and inefficient, requiring plant managers to manually review data and admin teams to handle visitor approvals and vehicle passes. A digital solution streamlines this process, ensuring enhanced tracking and security.

Goals of the Smart VMS Solution

The Smart VMS aims to deliver a seamless end-to-end visitor management experience by:

  • Replacing logbooks with digital tracking
  • Providing user-friendly QR code check-in/check-out in multiple languages
  • Ensuring real-time visibility of visitor movements via a dashboard
  • Improving visitor approval processes and capabilities
  • Streamlining visitor request and approval workflow
  • Offering essential information to visitors while maintaining security

New VMS Process: Streamlining Visitor Experience

The Smart VMS introduces a seamless process for visitors to register their details online prior to their visit, accelerating the check-in process and reducing waiting times. Once the visit request is submitted and approved, visitors receive an approval QR code for their visit, which they present to the plant’s security upon arrival. The security guard scans the QR code, verifying approval and checking in the visitor.

Key Features of the Smart VMS

  • Responsive, user-friendly interface: The VMS offers a seamless experience across various devices, including tablets, PCs, and smartphones, ensuring an optimal user experience regardless of the device used.
  • Skip logic for configurable workflows: The VMS employs skip logic techniques to configure different workflows for various visitor types, catering to their specific needs and requirements.
  • QR code functionality: The system provides visitors with a QR code and essential visit information, such as meeting room locations and BOI pass numbers, streamlining the check-in process.
  • Multi-language support: The VMS accommodates a diverse range of users with support for multiple languages, including Sinhala, Tamil, and Hindi.
  • Real-time mobile alerts: The Smart VMS sends instant notifications to relevant stakeholders, ensuring timely updates on visitor movements.

Benefits of the Smart VMS

  • Enhanced digital experience: Security guards benefit from a digitalized visitor management process, improving efficiency and overall performance.
  • Improved visibility of visitor movements: The VMS provides real-time information on visitor status, ensuring accurate and up-to-date records of individuals on-site.
  • Increased efficiency and resource management: The streamlined check-in and check-out process allows the client to better allocate resources, such as personnel and meeting rooms.
  • Detailed reporting and analytics: The VMS generates comprehensive reports on visitor traffic, providing valuable insights for decision-makers.


The Smart VMS is a shining example of how digital transformation can revolutionize the apparel industry. It embodies the innovative spirit and dedication to excellence that drives both Emojot and the client in their respective fields, highlighting the power of collaboration to bring about lasting change and progress. The implementation of this state-of-the-art Visitor Management System showcases the potential of embracing Industry 4.0 technologies in creating Smart Factories, driving sustainability, and improving overall efficiency in the global apparel industry.